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Human Resources Manual - 126 - NWTTA Selection Committees

Contents

Introduction

  1. Each competition requires a Selection Committee that will apply the relevant policies and guidelines to determine the most suitable candidate.
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Definitions

  1. Screening Criteria are established to determine which candidates qualify for further consideration. They must include Required Education and may also include Required Experience and, Preferred Education and Experience, and some alternate ways (equivalencies) of obtaining this Education and Experience.
  2. Human Resources Representative is a person designated by the Department of Human Resources to co-ordinate the recruitment process.
  3. Selection Committee includes the Chairperson, who is the Deputy Head or delegate, and any other member(s) participating in the selection of a candidate for a vacancy.
  4. Deputy Head is the Senior Public Service employee of a Government Department, Board or Agency. For Education Boards, the Deputy Head is the Director/Superintendent.
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Guidelines

  1. The Selection Committee for NWTTA positions shall include the Deputy Head or designate, normally the Principal, or the Assistant Principal for Teacher positions. If a Human Resources Officer is part of the interview process, they act as Chairperson, otherwise the Deputy Head or designate is the Chairperson of the Selection Committee.
  2. Whenever possible, the DEC, or their designate, should be a member of the Selection Committee for NWTTA positions in their community.
  3. The Human Resources Representative may be a member of the Selection Committee. If not, the Human Resources Representative is a resource to the Selection Committee to ensure compliance with guidelines, procedures and timelines.
  4. Depending on the level of the position, the recommended size of the Selection Committee is three people.
  5. Members of the Selection Committee are expected to participate in all screening and interviews of the competition in order to maintain consistency. Selection Committee members should excuse themselves from participating as part of the Selection Committee if they are not able to participate for the duration of the hiring process.
  6. When appropriate, the Selection Committee may also include a member with subject expertise or community representative either as a full participant or in an advisory capacity with no vote in the final hiring decision.
  7. Where a Committee member must remove himself/herself from the competition and it is necessary to replace that member, a substitute may be used for interviews as long as he/she reviews and concurs with the competition file prior to participating and signs off on all components of the file. Selection Committee members who find themselves in a potential conflict of interest situation due to a relationship with the candidate are required to discuss this with the other Selection Committee members and, if necessary, withdraw from the committee.
  8. The Chairperson of the Selection Committee will:
    • Develop the Screening Criteria in consultation with the Deputy Head, which will include Required and Preferred Education and Experience;
    • Review the advertisement;
    • Conduct Pre-Interview Checks;
    • Conduct Reference Checks;
    • Assess information obtained in the references; and
    • Approve interview questions, assignments and anticipated responses;
  9. The Selection Committee will:
    • Apply the screening criteria;
    • Review all applications to determine whether they meet the Screening Criteria;
    • Apply Priority Rankings for Teacher positions;
    • Interview, rate and rank the candidates; and
    • Recommend, to the Deputy Head, to whom the employment offer(s) should be made.
  10. The Deputy Head will:
    • Assess information obtained in the references and criminal record checks
  11. All Selection Committee members should become familiar with the GNWT hiring process, guidelines and procedures.
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Procedures

  1. If the Human Resources Representative is not the Chairperson they will provide the Chairperson with an overview of the competition process.
  2. The Chairperson assembles the Selection Committee.
  3. The Chairperson provides Selection Committee members with an expected timeline for the competition process so that competition activities can be coordinated.
  4. The Chairperson provides Selection Committee members with information on GNWT Staffing Practices and Procedures, emphasizing the importance of maintaining confidentiality.
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Last Updated: July 2006