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UNW Collective Agreement

Article 19 - Special Leave

   

CREDITS

19.01 (1) An employee shall earn special leave credits up to a maximum of thirty (30) days at the rate of 0.023077 special leave hours for each hour that an employee receives pay. The time to which this applies is set out in Article 17.07.

As credits are used, they may continue to be earned up to the maximum.

  (2) Special leave will be taken in hours, on the basis of the employee's regularly scheduled hours of work for the day the leave is taken.
   

SPECIAL LEAVE

19.02 For the purpose of this article, immediate family is defined as an employee's father, mother, step-parent, brother, sister, spouse, common-law spouse, child, step-child, foster child, father-in-law, mother-in-law, grandmother, grandfather, grandchild, son-in-law, daughter-in-law, brother-in-law, sister-in-law and any relative permanently residing in the employee's household or with whom the employee presently resides.
  (1) The Deputy Head shall grant special leave earned with pay for a period of up to five (5) consecutive working days:
    (a) when there is a death in the employee's immediate family. The employee may be granted up to three (3) additional days special leave for the purpose of travel;
    (b) when an employee is to be married.
  (2) The Deputy Head may grant an employee special leave with pay for a period of up to five (5) consecutive working days:
    (a) (i) where a member of the immediate family requires surgery or becomes ill (not including childbirth) and the employee is required to care for his/her dependents or for the sick person;
      (ii) where a member of the immediate family becomes seriously ill.
    (b) where special circumstances not directly attributable to the employee prevent his/her reporting to duty, including:
      (i) serious household or domestic emergencies;
      (ii) a transportation problem caused by weather if the employee makes every reasonable effort to report for duty;
      (iii) serious community emergencies, where the employee is required to render assistance;
    (c)

in circumstances which are of general value to the Public Service, such as where the employee:

      (i) takes an examination which will improve his/her position or qualifications in the Public Service;
      (ii) attends his/her University Convocation, if he/she has been continuously employed for at least one (1) year;
      (iii) attends a course in civil defence training;
      (iv) requires a medical examination for enlistment in the Armed Forces or in connection with a veteran's treatment program.
    (d)

Such leave will not be unreasonably withheld.

  (3) The Deputy Head shall grant special leave for a period of up to three (3) days to allow an employee to attend the funeral of the employee’s niece, nephew, aunt or uncle.
19.03 Special leave in excess of five (5) consecutive working days for the purposes enumerated in Clause 19.02 may only be granted with the Employer's approval and such approval shall not be unreasonably denied.
19.04 An employee shall be granted special leave with pay up to a maximum of three (3) working days on the occasion of the birth of their child.  An employee shall be granted special leave with pay up to a maximum of three (3) working days on the occasion of the adoption of a child.  This leave may be divided into two parts and taken on separate days. 
   

ADVANCE OF CREDITS

19.05 Where an employee has insufficient credits to permit the granting of special leave, the leave may be granted at the Employer’s discretion. The employee’s special leave bank shall not be more than six (6) days in arrears.
19.06 Employees shall be granted special leave with pay for time lost through quarantine when the employee provides the Employer with a medical certificate to that effect.
19.07 The provisions of this Article do not apply to an employee who is on leave of absence without pay, or under suspension.