Time Approver – General Information

• As a Time Approver, you are responsible for approving your employees’ hours and leave biweekly. 
  
• Approving time biweekly will ensure that your employees will be paid for each pay period.
  
  
  Employee Types
  
  NOTE: If you are an Approver for Exception Time employees, you will only have to approve time that is an exception to their regular scheduled working hours. 
  
  NOTE: If you are an Approver for Positive Time employees, it is extremely important to approve their time by the cut off deadline, or those employees will not get paid.
   
  
  Approval Ladders & Access
  
  Employees are assigned into groups based on their reporting relationship and department.    There are three approvers, a primary, secondary and tertiary for each group.   The primary approver has the main responsibility for approving time.   When the primary approver is unavailable to approve time, they must advise the secondary or tertiary approver who will approve time in their absence.

 If you have questions about your approver access, please contact the HR Helpdesk. 


Making Changes on the Timesheet

• As an Approver you have access to go back two periods to make corrections. 
  
•  For approval of time before this, a request must be sent to the HR Helpdesk.
  

Time Approval Deadlines

• It is recommended that you go into Self Service every Friday and approve time and leave for your employees.   
  
• The deadline to approve employees’ time is every 2nd Friday; however, due to statutory holidays, some cut-off days are earlier. 
  Check the cut-off calendar or Self Service homepage of the Human Resources' website for the approver deadlines.
  
• If you cannot complete your approvals on that date, advise your secondary or tertiary approvers to approve them for you.
  

Approving Partial Days of Leave

If an employee takes off a ½ day, you will need to approve both the ½ day leave and the remaining regular hours.  Employees should advise you about entries they have made on their Timesheets.  Always check and make sure the time and leave is what you expect.

Extended Leave or Vacant Approver Positions

If you are away for an extended period of time, ensure that the secondary and tertiary approvers are aware and will approve your employees on your behalf.

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