Leave Entry for a Partial Day (Including Compensatory Time)

This section provides instruction on how to enter a partial day of leave for positive time employees.

 You will only be able to enter the annual, sick, and special leave that you are entitled to. 
Please visit the Human Resources Manual, Senior Managers Handbook, or your Collective Agreement for details on leave.

 

Check Your Leave Balances

Leave balances should be reviewed prior to requesting leave.  Your leave balances can be found on your Timesheet.

If you don’t have enough leave in your bank when you make a leave request, you will receive an error message and Self Service will not allow you to enter those hours.

Here’s an example of the error message:

 

Leave Entry For A Partial Day

• Log on to Self Service
• Click Timesheet Self Service

This will bring up the Timesheet

The Timesheet displays a two week period. To see a different week, click on the calendar or type in the date, and click Refresh.
The Previous Time Period and Next Time period links can also be used.

 

• Enter the number of hours of leave for the partial day you are requesting.  

 

• Select the appropriate Time Reporting Code from the dropdown.

If you are taking Lieu Time, use the appropriate “Lieu Time Taken” code from the dropdown.

 Only those codes that are appropriate to your employment status are shown in the drop down list. Codes for Excluded employees are different than that for Union employees.  See the correct Time Reporting Codes for your position on Self Service section on the Department of Human Resources website.

• Double check that your information is correct. Click  to save.  
  
• You will receive confirmation that you have submitted your time.

 

• This time now appears below your Timesheet and is ready for your Supervisor/ Manager’s approval.  The status of each entry will be updated as your time is “Approved” or “Denied” when by your Supervisor.

Use  and  to add or delete rows.  If you delete a row you will be deleting all the information that was in the row. If there is approved time in the row, it will be deleted as well.

Need To Make A Change?

It is important to enter your leave in a timely manner as you are only able to go back one pay period to enter any missed time. 

• If your time or leave has not yet been approved or denied by your supervisor, you are able to make changes to it yourself.
  
• Please note that as an employee you only have access to make entries/corrections/deletions up to one pay period in the past. 
• Time Approvers can make changes as far back as two pay periods for those employee’s whom they approve time for. You can check the payroll calendars for your position on Self Service section on the Department of Human Resources website.periods here. 
  
• Time entry or adjustments that are required for a period in excess of two pay periods in the past must be submitted to the HR Helpdesk in the form of an e-mail from your Time Approver.  This e-mail should outline the details of the required entries/changed, such as date, hours and applicable time reporting code.  When the required entries have been processed, an e-mail will be sent to confirm completion of entry and advise on which pay the entries will be processed.

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