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Human Resource Manual

001b - Code of Conduct - General

Contents

Introduction

  1. The Government of the Northwest Territories (GNWT) is entrusted with the protection of the public interest. In view of the importance of this trust, it is essential that GNWT employees adhere to high ethical standards that maintain and foster public confidence.
  2. To ensure continued public confidence in the impartiality and integrity of the public service the Code of Conduct Respecting Conflict of Interest and Oath of Office and Secrecy for the Employees of the Government of the Northwest Territories identifies standards of conduct for GNWT public service employees in the execution of their duties, and in specific areas once an employee terminates their employment. It also outlines what steps employees should take to ensure they do not place themselves in a situation that can be perceived as a conflict of interest.

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Application

  1. These guidelines apply to all employees, except those employed by the NWT Power Corporation.

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Definitions

  1. Code means the Code of Conduct Respecting Conflict of Interest and Oath of Office and Secrecy for the Employees of the Government of the Northwest Territories.
  2. Conflict of interest exists where there is an actual or perceived incompatibility between an employee’s duties and responsibilities of office and the private interests of the employee or an immediate family member which can include but is not limited to pecuniary interests including investments and business involvements; outside employment; service, whether voluntary or otherwise, on a board, council or committee or other organization; and personal relationships, including immediate family and spouse.

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Guidelines

  1. Employees must perform official duties and arrange private affairs so public trust in the integrity and objectivity of the Government is conserved and strengthened.
  2. Employees must arrange their personal affairs so there is no contravention of the Code. Employees are not prevented from using Government information that is available to the public in the management of their private affairs. However, where such information is not available to the public, employees must manage their private affairs so that neither they nor their immediate family, relatives, friends, business associates or former business associates benefit from the use of such information. Employees are responsible for making sure there are no conflicts of interest.
  3. An employee who contravenes any section of the Code may be subject to disciplinary action up to and including dismissal.
  4. Employees shall disclose and discuss with their Deputy Head, any situation, which may be a conflict of interest.
  5. The Code and Directive 2004, Extending and Accepting Hospitality, Gifts and other Benefits, of the Financial Administration Manual outline the use of public funds for hospitality and gifts and employee acceptance of hospitality and gifts as part of the business protocol beyond the scope of the guidelines in HR Manual Section 1413 for employee recognition.
  6. Complaints from the public about employees' conflicts (i.e., outside activities) will be referred to the appropriate Deputy Head.

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Procedures

  1. All employees shall receive a copy of the Code when hired.
  2. Where a Deputy Head seeks to prohibit an employee’s actions under the provisions of the Code, the employee has the right to request a review of that decision to the Deputy Minister of Human Resources. In the case of employees of the Department of Human Resources, a review request can be made to the Secretary to Cabinet.
  3. Should an employee not agree with any decisions or actions taken as a result of the application of the Code, the employee may access the grievance process contained in the appropriate collective agreement or the Public Service Act.

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Authorities and References

Public Service Act
Section 34, Political Partisanship

Public Service Regulations
Section 41-47, Grievances
Section 48, General
Section 50, Mayor of Municipality
Section 51 (Schedule A), Oath of Office

Collective Agreement with UNW
Article 8, Restriction on Outside Employment

Collective Agreement with NWTTA
Article 24, Extraneous Duties and Outside Employment

Senior Managers' Handbook
Conflict of Interest

Excluded Employees' Handbook
Conflict of Interest

Financial Administration Manual
Directive 2004, Extending and Accepting Hospitality, Gifts and other Benefits

Code of Conduct Respecting Conflict of Interest and Oath of Office and Secrecy for the Employees of the Government of the Northwest Territories

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