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Human Resource Manual

0502c - Part-Time Employment



  1. Human resources are the critical element in the ability of the Government of the Northwest Territories (GNWT) to deliver effective and efficient programs and services.  In addition to hiring an employee for an indeterminate period, Departments, Boards or Agencies may also hire an employee on a part-time basis to meet program and service needs.



  1. These guidelines and procedures apply to all employees, except those employed by the Northwest Territories (NWT) Power Corporation.



  1. Part-time employment is employment on a continuing basis for hours less than the standard workday, week or month.
  2. Standard hours of work for all employees unless otherwise agreed to by the Union and the Employer are Monday to Friday:
    1. seven and one-half (7.5) consecutive hours per day / 37.5 hours per week; or
    2. eight (8) consecutive hours per day / 40 hours per week.



  1. Part-time employees are entitled to all eligible benefits provided under the Union of Northern Workers (UNW) and Northwest Territories Teachers Association (NWTTA) agreements and employee handbooks except as limited by the eligibility provisions of the Public Service Health Care Plan (PSHCP), the Superannuation/Disability Insurance Plan and the Dental Plan in the same proportion as their yearly hours of work compared to the standard yearly hours of work for their position.  This includes Northern Allowance.
  2. Part-time employees are required to contribute to Superannuation providing they are scheduled to work at least 12 hours per week.
  3. Part-time employees are eligible to join the Public Service Health Care Plan (PSHCP) providing they are employed for an indeterminate period, for a season, for a term of more than six months or have completed six months of continuous employment.
  4. Part-time employees are eligible to contribute to disability insurance providing they are working more than one-third of the normally scheduled full-time hours for their occupational group, and are appointed for an indeterminate period or for a term of more than six months or have completed six months of continuous employment.
  5. Part-time employees have their regularly scheduled hours set in advance.  If an employee works in excess of his/her standard hours of work, he/she will be paid at the applicable overtime rates.  Compensation is paid for all overtime worked in excess of those hours, whether or not those hours exceed the full-time daily or weekly hours.
  6. A part-time employee may work in multiple positions with the GNWT at the same time provided the Deputy Heads of the employing Departments, Boards or Agencies agree (see Code of Conduct).
  7. If a part-time employee is required to act in a full-time position, the part-time employee’s hours are changed to full-time for the duration of the acting period.
  8. To accrue leave in any given month, an employee must work 10 days in that month.  A part-time employee accrues leave credits pro-rated to his/her standard hours of work.  For example, if an employee’s regularly scheduled hours of work are 4 hours per day, Monday to Friday, to accrue leave in any given month the employee must receive pay for ten 4-hour days.  If the employee works a minimum of ten 4-hour days in a month and earns annual leave at a rate of 1.375 days per month, he/she would receive 5.5 hours of pro-rated leave credits (1.375 days x 4 hours = 5.5 hours) for that month.
  9. Part-time employees are entitled to statutory holidays on a pro-rated basis based on the standard yearly hours worked.

    Example:  An employee works Tuesday to Friday for 7.5 hours per day.  The employee works 1560 yearly hours (80%) versus the standard 1950 yearly hours.  The Labour Day holiday is on Monday, a day of rest for the part-time employee.
    • The statutory holiday is moved to the employee’s first working day following the holiday.  The employee’s next working day is Tuesday.
    • The employee is entitled to 80% or six hours paid leave on the statutory holiday not the entire 7.5 hours.  When the employee takes his/her statutory holiday on Tuesday, he/she is only entitled to six hours paid leave for the statutory holiday and would be required to work the remaining 1.5 hours.  Alternatively, the employee could take another form of leave for the remaining 1.5 hours such as annual or lieu.
    • If the supervisor requires the employee to work on Tuesday, the employee is paid the 6 hours pay they would have received had they not been required to work plus double time for all hours worked.
  10. A part-time employee who meets the eligibly criteria for a transfer assignment can apply on full-time transfer assignment opportunities.  If successful in obtaining the transfer assignment, at the completion of the transfer assignment, unless otherwise specified in the transfer assignment agreement, the employee would return to his/her part-time position.


Authorities and References

Main Collective Agreement with UNW
Article 4.01, Application
Article 16, Designated Paid Holidays
Article 18, Vacation Leave

Code of Conduct