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Human Resource Manual

0503 - Changing Type of Employment

Contents

Introduction

  1. An employee's type of employment may change when transferring from one position to another, when program changes require a change in the type of employment for the position occupied by an employee, or when the Deputy Head approves an employee's request for the change.

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Application

  1. These guidelines and procedures apply to all employees, except those employed by the Northwest Territories (NWT) Power Corporation.

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Definitions

Types of employment with Government of the Northwest Territories (GNWT):

  1. Casual Employment is employment obtained through the casual hiring process for a fixed period less than 12 months to do work of a temporary nature where the employee is not appointed to a position in the Territorial public service.  Casual employment can be full-time, part-time or as and when required.  Casual employees may be included in the Union of Northern Workers (UNW) bargaining unit.  Casual employees hired for periods of four months or more are entitled to provisions of the UNW collective agreement as outlined in Appendix A5 of the collective agreement.

  2. Term Employment is employment for a fixed period and which at the end of the fixed period, the employee ceases to be employed.  Term employment is obtained either by:

    1. appointment to a Territorial public service position for a specified period (i.e., three years) through a formal staffing competition process (referred to as term employee); or
    2. employment of a casual nature where the employee is not appointed to a Territorial public service position but whose continuous service exceeds four months and is less than 12 months and who, by virtue of this, is entitled to all of the relevant provisions outlined in the collective agreements or handbooks (referred to as a casual term employee).
  3. Indeterminate Employment is employment on a continuing basis, with no end date specified.

  4. Job Share Employment is where two employees share the responsibilities, tasks and hours of work of one full time position.  It involves a rotational schedule of work where each employee works for separate periods.

  5. Part-time Employment is employment on a continuing basis for hours less than the standard workday, week or month.

  6. Relief Employment/Relief Worker is appointment to an indeterminate position in operations where services operate on a daily basis throughout the year for which there are no established hours on a daily, weekly or monthly basis.  The incumbent may be required to report to work on an as-and-when required basis.

  7. Seasonal Employment is employment of a seasonal nature, which is not continuous throughout the year but recurs in successive years.

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Guidelines

  1. The Deputy Head of a Department, Board or Agency may change an employee’s type of employment from term to indeterminate if the term employee was appointed to a Territorial public service position through the formal staffing competition process.
  2. A casual or casual term employee may only obtain indeterminate status through:
    1. a staffing competition for a Territorial public service position; or
    2. a direct appointment to a Territorial public service position.
  3. Where operational requirements permit, a Deputy Head may approve a full-time employee's written request to change his/her status to part-time or seasonal, by means of an amended job offer.
  4. A part-time or seasonal employee’s hours of work can be changed back at anytime by the Deputy Head of the employing Department, Board or Agency.  If the employee requests to change back, it is at the discretion of the Deputy Head.
  5. Where the employing Department, Board or Agency must reduce the hours of work of an occupied position, the employee has the option to accept re-employment in his/her position with reduced hours or provisions of the Staff Retention Policy apply.

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Procedures

Term to Indeterminate

  1. A request to change an employee's employment status from term to indeterminate status and the written rationale for the change is submitted by the supervisor to the Deputy Head of the employing Department, Board or Agency for approval.
  2. The Deputy Head reviews the request.  If the request is approved, the Deputy Head notifies the Department of Human Resources.
  3. The Department of Human Resources prepares an amended job offer and arranges for the change in the employee’s pay and benefits.
  4. The signed amended job offer is retained on the employee's personnel file.

Employee's Request for Employment Status Change

  1. A full-time employee provides a detailed written request outlining the proposed type of employment change (i.e., part-time, seasonal, etc.), hours of work and explaining how programs and services will be maintained at equivalent or improved levels.
  2. The supervisor reviews the proposed type of employment change and, if it is acceptable and complies with operational requirements, recommends approval to the Deputy Head.
  3. The Deputy Head reviews the request.  If the request is approved, the Deputy Head notifies the Department of Human Resources.
  4. The Department of Human Resources prepares an amended job offer and arranges for the change in the employees pay and benefits.
  5. The signed amended job offer is retained on the employee's personnel file.

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