Human Resources Manual - 1204 - NWT Teachers' Association (NWTTA) Allowances

1. The Government of the Northwest Territories (GNWT) provides allowances for teachers in addition to basic salary for administrative and supervisory duties they must perform.

2. These guidelines and procedures apply to members of the Northwest Territories Teachers’ Association (NWTTA).

3. A teacher may receive an allowance in addition to basic salary for duties he/she must perform.

Principal/Assistant Principal

4. A principal is paid an allowance for administrative and supervisory responsibilities at the following rates:
   1. basic amount + a per student amount = principal’s allowance (minimum
      $10,000, maximum $20,000);
   2. the basic amount is $5,000; and
   3. the per student amount is $25.
5. The number of fulltime equivalent students registered in the school on September 30th of the previous school year will be the number of students used to calculate this allowance.
6. An assistant principal is paid an allowance for administrative and supervisory responsibilities at an annual rate equal to onehalf of the principal's allowance.

Grade and Subject Coordinators

7. Grade and subject coordinators appointed by the Superintendent receive an annual allowance of $1,658 for supervisory responsibilities.

Direction of Student Teacher

8. Teachers are paid an allowance of $125 per week for each student teacher under their direction.

Teacher Consultants

9. In addition to salary and other allowances, teacher consultants will receive an allowance of $4,008.

Language Allowance

10. A teacher who is proficient in the use of one or more of the aboriginal languages of the Northwest Territories will receive a annual language allowance of $5,000 when using the skill in any or all of the following areas:
    1. Actual classroom teaching;
    2. Individual student counselling;
    3. Parent teacher interviews;
    4. Extracurricular activities; or
    5. School/community relations.
    These points are not all inclusive. See #31 for requesting special consideration.

Mentoring Allowance

11. Upon the recommendation of the principal and the approval of the Superintendent, an annual allowance of $1,000 will be paid to a teacher who is formally mentoring another individual in an approved mentoring program. This allowance is not available to principals or assistant principals.

Professional Allowance

12. An annual professional allowance of $750 is payable to teachers at the end of the school year.

Acting Allowance

13. A teacher assigned temporarily to the duties of a higher paid position will be granted the allowance appropriate to the duties retroactive to the date of assignment. This allowance is not paid to assistant principals who act as principals.
14. If an assistant principal acts as principal for five consecutive working days, the assistant principal shall receive the principal’s allowance for the remainder of the time that he or she acts as principal.
15. When acting in a principal’s position for less than five days, an assistant principal is paid an allowance for administrative and supervisory responsibilities at an annual rate equal to onehalf of the principal’s allowance.
16. When acting in a principal’s position for five consecutive days or longer, an assistant principal is paid an allowance for administrative and supervisory responsibilities at an annual rate equal to the full principal’s allowance for the remainder of the time period over four days. For example, an assistant principal with an acting period of 10 days would receive onehalf of the principal’s allowance for days 14. The assistant principal would receive the full principal’s allowance for days 510 inclusive.
17. Dividing the principal’s allowance by 195 and multiplying the number of acting days calculate, the acting allowance for a principal’s position.
18. Dividing the assistant principal’s allowance by 195 and multiplying by the number of acting days calculate, the acting allowance for an assistant principal’s position.
19. The Superintendent of the employing school approves all acting periods of less than six weeks.
20. Where a teacher/principal/assistant principal is absent for longer than six weeks, replacement should be through a transfer assignment (see HRM Section 1408).
21. Where a teacher, principal or assistant principal is absent for longer than six weeks and the Superintendent prefers to replace the teacher, principal or assistant principal through the use of acting, rather than a transfer assignment, the acting period greater than six weeks must be reviewed by the Deputy Minister of the Department of Human Resources.
22. If an increment falls within the acting period, the increment will be applied in the acting category.
23. If a teacher, principal or assistant principal is designated as acting in a position designated as senior management, the total amount of salary and allowanceshall not exceed the maximum rate of pay for the position in which they are acting.
24. Teachers, principals or assistant principals acting in senior management positions are not eligible for senior management benefits.
25. Teachers, principals or assistant principals in acting positions receive negotiated salary increases at the higher position level.
26. Allowance and regular pay is adjusted for a retroactive salary increase if the acting appointment started on or after the adjustment date.
27. Where an increment is due within six months and falls within the acting period, the increment date is adjusted to the start of the acting period.
28. Casual employees are not eligible for acting appointments.
29. When an employee is simultaneously acting in more than one position, only one of the following allowances is payable at any given time:
    1. principal’s allowance A4.01;
    2. assistant principal’s allowance A4.02;
    3. grade and subject coordinator’s allowance A4.03; or
    4. teacher consultant’s allowance A4.05.
30. Teachers who work parttime have their allowances prorated on the basis of time actually spent on duty.

31. Teachers apply in writing to the principal to request an allowance for special or additional duties. The request should include:
    1. the name of the teacher;
    2. the teacher’s position;
    3. the type of allowance being requested; and
    4. the reason for the allowance request.
32. The principal considers the request and either:
    1. approves the request and forwards it, along with the allowance code, to the Department of Human Resources; or
    2. denies the request and notifies the employee in writing stating the reasons for the denial.
33. Human Resources enters the allowance into the Human Resource Information System (HRIS).

Language Allowance

34. A teacher requests the language allowance from the Superintendent of Education.
35. The Education Council, through the use of aboriginal language specialists, community groups or interpreters, administers a proficiency test.
36. The Superintendent of Education approves all applications of language allowances and provides the Department of Human Resources with:
    1. employee name;
    2. employee location; and
    3. language being used.
37. The Department of Human Resources enters the language allowance into HRIS. The language allowance is paid every two weeks.

Acting Allowance

38. The principal identifies an employee to temporarily fill a position and clarifies with him/her the expectations of duties that will be covered (i.e., ongoing disciplinary problems, budget or work plan issues, etc.) or, in cases where an employee is asked to act for a position without supervisory responsibilities, ongoing work issues.
39. The principal sends an email to the Department of Human Resources requesting payment of acting allowance. The email must include the:
    1. name of the employee;
    2. title of the position the employee will be acting in;
    3. length of the acting period; and
    4. salary/index code for the acting position.
40. If the principal has the authority to approve the acting assignment, the Department of Human Resources completes the acting allowance and enters it into HRIS.
41. If the principal does not have the authority to approve the acting assignment, the
    Department of Human Resources forwards the email to the Superintendent or
    delegate for approval.
42. When approval is received, the Department of Human Resources completes the acting allowance form and enters it into HRIS.
43. Where the request is not in accordance with the guidelines, the Department of Human Resources advises the principal initiating the request that the request is not in accordance with the guidelines and provides options for consideration.
44. If a principal wishes to extend the acting period, he/she must send an email to the Department of Human Resources requesting an extension. The extension must be within the six-week period; otherwise a transfer assignment should be done.

Collective Agreement with NWTTA
Article A4, Allowances

Senior Managers’ Handbook
Salary