Appendix A9 – College Educators
It is recognized that within the College system, different program areas dictate different instructional requirements. It is further recognized that, in addition to instructional requirements, Instructors perform related professional responsibilities to support their instructional and administrative duties.
The College instructional year will be two hundred (200) working days for each Instructor. The Employer shall make every reasonable effort to schedule the working days between September 1 and June 30. A working day shall consistent of 7.5 consecutive hours and the work week shall be 37.5 hours, Monday to Friday.
The annual workload for each term or indeterminate Instructor on strength on May 31st shall be determined by the program manager or designate , who will discuss with and inform the Instructor by May 31st, whenever possible, of the Instructor’s annual workload for the following Scheduled Instructional Year considering, but not limited to, the following factors:
|a.||the Instructor’s experience|
|c.||nature of course|
|d.||number of different courses|
|e.||mode of delivery|
|g.||spread of teaching hours in a day and week|
|h.||Senior Instructor’s administrative duties|
|j.||workload of other Instructors in the program|
|k.||field based education/culture camps|
|m.||multi-level course delivery|
|ii.||The annual workload for newly hired Instructors will be determined as soon as possible following their appointment.|
Where re-assignment is necessary, notification of re-assignment will be provided to the Instructor as soon as possible.
If an Instructor disagrees with his/her annual workload, he/she shall first attempt to resolve the issue with the program manager.
If within five (5) working days the issue is not resolved, the Instructor shall attempt to resolve the issue with the program manager’s supervisor.
Instructors shall set aside and post one (1) hour per week per course instructed outside of regular teaching hours to meet with students.
Instructors who are required by the Employer to work in excess of the 200 day instructional year, 7.5 hours per day or 37.5 hours per week shall receive overtime in accordance with Article 23 except when Instructors are assigned field based education.
Instructors in certificate and diploma programs other than health programs who are required to instruct in excess of 450 scheduled instructional hours in one instructional year shall receive overtime at time and one-half (1.5) times her/his straight time rate for each scheduled instructional hour over the maximum.
Instructors who are assigned field based education and who are responsible for students on designated paid holidays or days of rest will be paid a maximum of 12 hours pay per day at the applicable overtime rates.
Annual salary is calculated on the basis of an Instructor working 200 days per instructional year.
The pay rate for Adult Educators in training circumstances and hired with less than a Bachelor of Education degree and/or no credentials in Adult Education will be:
One (1) year Training Program
Two (2) year Training Program
The Instructor shall have a minimum of five (5) working days without scheduled instructional duties at the end of each semester/term and at the end of each program delivery. If semesters overlap, five (5) working days shall be scheduled without instructional duties.
|(g)||An Instructor’s vacation leave taken between the end of that Instructor’s Scheduled Instructional Year and the start of the Instructor’s next Scheduled Instructional Year shall not be counted as working days for that Instructor.|
|(h)||“Instructor” means an Aurora College instructor with instructional responsibilities as identified in his/her job description and includes: Instructors, Senior Instructors, Program Heads, and Adult Educators.|
|(i)||“Adult Educator” means a community Adult Educator who facilitates and provides academic and administrative leadership for the effective delivery of a full range of literacy, academic, skills based and Developmental Studies programming at the Community Learning Centre and also instructs in a variety of subject areas.|
|(j)||“Scheduled Instructional Year” means an individual Instructor’s instructional year, as approved by the Campus Director.|
|A9.02||The following clauses of Article 18 do not apply:|
The following clauses of Article 18 do not apply:
|(a)||Instructors shall have a total of forty-six (46) days of vacation leave. Instructors hired on other than a full time status shall earn their vacation leave entitlement on a prorated basis.|
|(b)||Where in any vacation year an employee has not been granted all of the vacation leave credited to him, the unused portion of his/her vacation leave up to a maximum of twenty (20) days leave shall be carried over into the following vacation year. Earned but unused vacation leave credits in excess of twenty (20) days shall be paid in cash at the employee's daily rate of pay as at March 31 of the previous vacation year.|
PROFESSIONAL DEVELOPMENT COMMITTEES
A consideration when allocating professional development funding is maintaining professional designations of College Educators/Instructors. It is the College Educator’s/Instructor’s responsibility to ensure that his/her required credentials are current and maintained. The professional development funding may be used to support College Educators/Instructors in maintaining professional designations and credentials that are directly related to their position.
There shall be a Professional Development Committee for Aurora College. The Professional Development Committee will consist of a total of seven (7) members.
The Members of the Committee shall be appointed through nomination and election for the College in each of the first five areas listed below and shall be full-time instructors of the College. “College Educators/Instructors” for the purpose of Professional Development only means Instructors (including Senior Instructors, Program Heads and Adult Educators), Chairs, Program Coordinators, Coordinators of Community Programs, Coordinators of Continuing Education, Coordinators of Student Success Centres, Counselors, Librarians, and Aurora College Research Institute Managers.
|i.||Aurora Campus, Beaufort-Delta and Sahtu Regions (1 member)|
|ii.||Yellowknife/North Slave Region (1 member)|
|iii.||Community Program - Adult Educators (1)|
|iv.||Thebacha Campus, South Slave and Deh Cho Regions (2 members)|
|v.||Librarians/Counselors/Program Chairpersons/Community Program Directors and the Aurora Research Institute (1 member)|
|vi.||President or his/her Appointee (1 member)|
|Total = 7 members|
|(a)||The Committee shall choose a chairperson;|
|(b)||The normal term of office is two years;|
|(c)||To ensure continuity, three members will be elected each year. In the first year, however, three members will be elected for a one year appointment;|
|(d)||Notwithstanding the above Committee structure, the Committee shall endeavor to have at least one representative from each of the three areas of study, Developmental Studies; Certificate, Diploma and Degree Programs; and Trades.|
Terms of reference
The terms of reference for the Committee include the following items:
|(a)||to develop clear guidelines for the effective and efficient operation of the Professional Development Committee;|
|(b)||to develop and maintain a Professional Development Guidelines manual for reference and distribution;|
|(c)||to determine the individual professional development needs of College Educators/Instructors in line with requirements of the College;|
|(d)||to develop an on-going professional development program designed to meet identified development needs of all College Educators/Instructors within the limits of funds available;|
|(e)||to develop a working budget which will provide for the professional development program for College Educators/Instructors;|
|(f)||to provide for appropriate evaluation procedures for the professional development program;|
to prepare an annual report of the activities which have been identified and undertaken by the Professional Development Committee for submission to the Board of Governors.
|(3)||All meetings and administrative work of the Professional Development Committee shall be held during normal working hours.|
PROFESSIONAL DEVELOPMENT FUNDING
Funds will be provided by the College for professional development activities consistent with the College’s goals and objectives.
|(2)||(a)||The funding provided by the College shall represent an amount equal to 3% of the College's full-time indeterminate, and term College Educator/Instructor salaries. The College will annually replenish the fund by an amount equal to 3% of full-time indeterminate and term College Educator/Instructor salaries at April 1st. This fund is established for long-term training.|
|(b)||Any Professional Development Education and Training Funds from sources other than the College shall be administered by the Professional Development Committee and shall not be considered as part of the funding provided in Clause A9.04(2)(a).|
In addition to the above, a short term training fund shall be set up equivalent to seven hundred and fifty dollars ($750) per year per full-time indeterminate, and term full-time College Educator/Instructor to be administered by the Vice President or Director of each division.
|(d)||On March 31st of each year, if monies in the long term training fund described in A9.04(2)(a) exceed more than twice the contribution amount from April 1st of the previous calendar year then an amount equivalent to seven hundred fifty dollars ($750) per full-time indeterminate and term College Educator/Instructor on strength as of March 31st shall be transferred from the long term training fund to the short term training fund.|
Professional development training funds shall be used for educational purposes only except as provided in A9.04 (4).
|(4)||The Professional Development Committee may authorize the expenditure of up to 5% of the annual funding allocation under A9.04 (2)(a) to cover travel, meal and accommodation costs for one or two face to face meetings per year, the cost of teleconference calls, or the preparation and distribution of promotion and awareness materials to College Educators/Instructors. Expenditures under this paragraph must be formally approved by the Committee.|
|(5)||Professional development training funds shall be used for individual purposes and not be used for group training. In cases where several College Educator/Instructors want to attend the same event, the College Educator/Instructors, or the Employer, may request that short-term training funds be used to have the event delivered locally.|
TYPES OF PROFESSIONAL DEVELOPMENT OPPORTUNITIES WHICH SHALL BE AVAILABLE
Long-term education and training:
|(b)||Professional Experience Leave;|
|(c)||Leave Without Pay;|
|(d)||Audit of apprenticeship courses for upgrading for technical skills not less than 6 weeks duration;|
|(e)||Staff exchange - national or international.|
|(f)||Distance Education (programs offered by a recognized and accredited university or college):|
|i.||With a request for Leave for those applicants who wish to pursue their program studies on a full or part-time basis;|
With no request for Leave for those applicants who are pursuing their program studies on a course by course basis outside their scheduled work hours.
Short-term education and training:
|(a)||Distance Education (programs offered by a recognized and accredited university or college) or short course attendance;|
|(b)||Conferences, seminars and workshops.|
|(c)||Audit of apprenticeship courses for upgrading of technical skills of less than 6 weeks duration.|
LONG-TERM EDUCATION AND TRAINING REGULATIONS
Educational Leave and Distance Education
Educational Leave shall be defined as leave for academic education and training (including trade school training) and unpaid industrial experience.
|(2)||Any full-time indeterminate or term College Educator/ Instructor shall be eligible for:|
|(a)||Education Leave after three (3) years of employment with the College as a College Educator/Instructor. Seasonal employees may be considered on a pro-rated basis.|
|(b)||For Distance Education Program funding immediately after hire.|
|(3)||The Professional Development Committee shall review all applications for Educational Leave including Distance Education Programs. The major selection criteria shall be the applicability and value of the training program to the requirements of the College. The granting of Educational Leave shall not result in the overloading of other instructors. The request by an instructor for Educational Leave shall be accompanied by a recommendation by the program manager and the Vice President or Director of the employee's division .|
|(4)||Applications for Long-term Education and Training as defined in A9.05 (1) will be reviewed twice a year by the Professional Development Committee. The Committee shall reach a decision no later than October 31st for applications submitted by September 30th and no later than April 30th for applications submitted by March 31st. Applications for Summer educational leave shall be submitted to the Professional Development Committee no later than March 31st. No applications will be reviewed during the months of July or August.|
|(5)||Applications to the Committee must be in writing and completed in accordance with the guidelines set out by the Committee.|
|(6)||The decision of the Professional Development Committee shall be by majority and shall be final. All notifications to applicants shall be done in writing by the Chair of the Committee.|
|(7)||Educational Leave shall be granted for a period of no more than twelve (12) consecutive months. Under normal circumstances, no member shall be granted more than two (2) leaves within a period of six consecutive years.|
|(8)||The following entitlement shall be granted to an employee receiving leave under Clause A9.06:|
|(i)||An allowance based on the number of completed years of service of a College Educator/Instructor as follows:|
|(a)||An allowance of (50%) fifty percent of salary for College Educators/ Instructors with (3) three completed years of service.|
|(b)||An allowance of (55%) fifty-five percent of salary for College Educators/ Instructors with (4) four completed years of service.|
|(c)||An allowance of (60%) sixty percent of salary for College Educators/ Instructors with (5) five completed years of service.|
|(d)||An allowance of (65%) sixty-five percent of salary for College Educators/ Instructors with (6) six completed years of service.|
|(e)||An allowance of (70%) seventy percent of salary for College Educators/ Instructors with (7) seven completed years of service.|
|(f)||An allowance of (75%) seventy-five percent of salary for College Educators/ Instructors with (8) eight completed years of service.|
An allowance of (80%) eighty percent of salary for College Educators/ Instructors with (9) nine completed years of service.
|(ii)||Where leave is granted for a full academic year of study, the College Educator/Instructor shall receive tuition and required textbooks, traveling and removal expenses from his/her place of employment to the location of the educational institution approved by each Professional Development Committee and return removal and travel expenses to his/her place of employment. Removal expenses shall be the same as those identified in Article 43.04.|
|(iii)||Where leave is granted for other than a full academic year but not less than six weeks, the College Educator/Instructor shall receive tuition and required textbooks, transportation to and from the educational institution, and an accommodation allowance of a maximum of $500 per week.|
|(iv)||An allowance from the Fund equivalent to 100% of present salary will be paid to instructors granted Educational Leave, when:|
|(a)||an instructor whose skills become technically obsolete requires retraining to satisfactorily carry out his/her work; and/or|
an instructor agrees to undertake a full course of studies at the request of the President when qualified persons cannot be recruited to carry out essential work.
Where leave is granted for no more than six (6) weeks, instructors shall receive full or partial funding for tuition and transportation to and from the accredited educational institution to a maximum of two thousand dollars ($2,000.00) upon production of all relevant receipts and transcripts of marks. All course work must be taken at an accredited college or university.
|(9)||College Educators/Instructors granted Educational Leave shall retain their positions and seniority as per the Agreement and shall receive all other benefits pursuant to this Agreement.|
|(10)||College Educators/Instructors granted Educational Leave shall serve the College for a period equal to two (2) times the length of Educational Leave immediately following Educational Leave.|
|(11)||College Educators/Instructors not returning to the College must immediately repay all monies, plus accumulated interest (prime plus 2%), paid by the College. College Educators/Instructors returning to service at the College, but not fulfilling their commitments shall repay a proportionate amount plus accumulated interest (prime plus 2%), within three (3) months of terminating employment.|
|(12)||In case of termination of appointment by the College, the College shall release the College Educators/Instructors from all liabilities under the terms of the Agreement|
|(13)||Any funds not used for the designated purposes shall be repaid, plus accumulated interest (prime plus 2%), by the instructor.|
|(14)||College Educators/Instructors who fail to complete their course, may be required to repay all monies, plus interest (prime plus 2%) subject to the conditions set by the Committee.|
|(15)||Term College Educators/Instructors who have been with the College for three (3) or more years may be eligible to apply for Education Leave if the following conditions are met:|
|(i)||for the Committee to consider a term College Educator’s/Instructor’s Education Leave application, the College Educator’s/Instructor’s term must not end sooner than the end of the Education Leave plus a period of service to the College two (2) times the length of the Education Leave; and|
if the College Educator’s/Instructor’s term is shorter than the period required in (i) above, then the Committee, in order to consider the application, would have to receive a letter from the College President guaranteeing that, should the application be approved, the College Educator’s/Instructor’s term would be extended to end no sooner than the end of the Education Leave plus a period of service to the College two (2) times the length of the Education Leave.
|(16)||“Summer Sessions” refers to the period in which a College Educator/Instructor uses his/her vacation leave to take credit courses toward a program of study at an accredited educational institution for a period of study greater than two (2) and less than thirteen (13) weeks.|
|(17)||Full-time indeterminate College Educators/Instructors may be eligible for Summer Session assistance immediately after being hired.|
|(18)||Full-time term College Educators/Instructors whose term of employment is for two or more years may be eligible for Summer Session assistance immediately after being hired. A term College Educator/Instructor who was initially hired for a one year term and whose term is extended for another year (or longer) will become eligible for Summer Session assistance immediately after being extended. For a term College Educator/Instructor whose term of employment has not been extended, the term must not end sooner than the end of the Summer Session plus a period of service to the College of not less than four months.|
|(19)||College Educators/Instructors using their vacation leave for professional development activities as defined under Summer Session, may be eligible for assistance as follows:|
For a period of study greater than two (2) weeks and less than six (6) weeks, the Committee may pay tuition and an accommodation allowance of $500 per week for the duration of the study period.
|(b)||For a period of study equal to or greater than (6) weeks and less than thirteen (13) weeks, the Committee may pay tuition, and accommodation allowance of $500 per week for the duration of the study period, and travel expenses equal to the cheapest air fare or kilometorage, whichever is lowest, to and from the educational institution.|
PROFESSIONAL EXPERIENCE LEAVE
|A9.07||(1)||Professional Experience Leave shall be defined as leave for professional experiences through paid employment in business, industry, government, community or foreign service, or education.|
|(2)||Any indeterminate, seasonal, or full-time term College Educator/Instructor shall be eligible for Professional Experience Leave.|
|(3)||Applications to the Professional Development Committee must be in writing, and recommended by the program manager and the Vice President or Director of the employee's division.|
|(4)||The decision of the Professional Development Committee shall be by majority and shall be final.|
|(5)||Except in the case of Foreign Service Professional Experience Leave, no leave shall be granted for more than twelve (12) consecutive months. Under normal circumstances, no member will be granted more than two (2) leaves within a period of four (4) consecutive years.|
|(6)||The Professional Development Committee may pay an amount sufficient to make salaries equal to current salary at the 100% level.|
|(7)||A College Educator/Instructor seconded to a "Temporary Employer" as per Clause A9.07(8) for Foreign Service to two (2) years or less shall be seconded at no expense to the College. In the event that the salary of the member seconded is less than 100%, remuneration may be paid as per Clause A9.07(6).|
|(8)||"Temporary Employer" shall refer to the Canadian International Development Agency, Canadian University Students Overseas, World University Service, Canadian Executive Services Overseas, United Nations, Canadian Armed Forces, a university or college, or any similar agency supplying aid to developing countries. It does not include private profit-making organizations under contract to perform such services.|
|(9)||To ensure that the College knows the remuneration that may be paid by the College to the College Educator/Instructor on Professional Experience Leave, the College Educator/Instructor must keep the College informed of his/her salary while on Professional Experience Leave.|
|(10)||The maximum number of College Educators/Instructors on Professional Experience Leave at any one time shall be determined by the Professional Development Committee.|
|(11)||In the event that the College pays remuneration equal to fifty percent (50%) or greater of the College Educator/Instructor’s annual salary, the College Educator/Instructor shall serve the College for a period of time equal to the time served in Professional Experience Leave.|
|(12)||A College Educator/Instructor not returning to the College must repay all remuneration plus accumulated interest (prime plus 2%) paid by the College. A College Educator/Instructor returning to service to the College, but not fulfilling his/her commitment shall repay a proportionate amount plus accumulated interest (prime plus 2%) to the College within six (6) months of terminating employment.|
|(13)||In case of termination of appointment by the College, the College shall release the College Educator/Instructor from all liabilities under the terms of this Agreement.|
|(14)||The College shall assure the College Educator/Instructor of his/her regular position and seniority upon completion of his/her Professional Experience Leave. In the event that the leave is terminated prior to the date originally agreed to, and if the College Educator/Instructor desires to return to the College at that time, he/she will be permitted to do so only if satisfactory arrangements can be made with the President in consultation with the Vice President or Director of the employee’s division.|
|(15)||College Educator/Instructors granted Professional Experience Leave shall retain their positions and seniority as per the Agreement and shall receive all other benefits pursuant to this Agreement.|
AUDIT OF APPRENTICESHIP COURSES FOR UPGRADING
|A9.08||(1)||"Audit of Apprenticeship Courses for Upgrading" shall refer to leave for the purpose of auditing a course for which the College Educator/Instructor already has credit. The purpose of this audit shall be to refresh and upgrade the College Educator/Instructor’s area of expertise.|
|(2)||Applications to the Professional Development Committee must be in writing and recommended by the program manager and Vice President or Director of the employee’s division.|
|(3)||The decision of the Professional Development Committee shall be by majority and shall be final.|
Remuneration while on leave for Audit of Apprenticeship Courses for Upgrading shall be 100% of salary and all benefits.
|(5)||College Educators/Instructors on leave for Audit of Apprenticeship Courses for Upgrading shall be paid tuition (if applicable), travel expenses limited to transportation to and from the training site, and $500 a week as an accommodation allowance.|
LEAVE WITHOUT PAY OR ALLOWANCES
|A9.09||(1)||Where operational requirements permit, leave without pay or allowances may be granted in special circumstances to a College Educator/ Instructor provided that the College Educator/Instructor does not have current vacation available to him. Leave without pay or allowances may be granted to take further training, to gain further experience, or to seek personal development. Requests for such leave must be submitted at least twelve (12) weeks in advance of the anticipated date of commencement of such leave, before such requests can be considered.|
|(2)||Time limits, pursuant to Clause A9.09(1) shall be waived when it can be established that the College Educator/Instructor was unable to comply with the time limits specified.|
|(3)||A College Educator/Instructor on leave without pay shall give the College written notice by registered mail of his/her intention to return or resign at least ninety (90) calendar days before his/her designated date of return. Otherwise the position will not be held open for the College Educator/Instructor.|
|(4)||College Educators/Instructors on leave without pay shall have the right to pay into all normal benefit packages including the Employer's share if required.|
|A9.10||Short Course Attendance and Correspondence Courses|
Short courses or programs offered by institutions such as Territorial, Federal, or Provincial Governments, universities, colleges, companies or private business that may assist a College Educator/Instructor in his/her duties or potential employment within the College, shall be requested through the program manager and the Vice President or Director of the employee’s division.
Such requests shall be accompanied by a statement of the name of the course, location, duration, costs and reasons for the request, explaining why such a course would be beneficial to the College Educator/ Instructor and to Aurora College.
|(2)||Cost for such courses including accommodation, transportation, tuition, books, etc., upon approval by the program manager shall be paid out of the Short-Term Training Fund.|
|CONFERENCES, SEMINARS AND WORKSHOPS|
|A9.11||(1)||Attendance at conferences, seminars or workshops that are directly related to a College Educator/Instructor's duties within his/her respective Department may be recommended by the program manager to the Vice President or Director of the employee’s division for approval.|
|(2)||Costs for such conferences, seminars or workshops, including accommodation, transportation, tuition, books, etc., shall be paid out of the Short-Term Training Fund.|
TRAINING FOR NEW OR CONTINUING INSTRUCTORS REGULATIONS
|A9.12||(1)||College Educator/Instructor training courses may be made available, preferably through the College. In some instances, the President might determine that attendance is mandatory.|
|(2)||Costs for such training shall not come out of Professional Development Funds where the course is made mandatory.|
|A9.13||Notwithstanding any of the regulations cited in Clause A9.06, College Educator/Instructors seeking Long Term Education and Training for reasons of redundancy may be given top priority.|
Instructors hired after December 6, 1984 will have completed, or will be required to complete six (6) weeks of full time coursework in adult education in the first two (2) years of employment. This coursework includes as a minimum, modules in needs analysis, planning instruction, delivery techniques and evaluating learning performance. Equivalent training or a demonstrated capability in training can be accepted in lieu of the formal coursework. Indeterminate Instructors are also required to complete a certificate in Adult Education. This certificate must be completed within five (5) years of hire.
Newly hired Instructors who require instructors’ training which requires more time than the professional development time available to them in their first year, will be eligible to move to the next step of the pay range for their position provided they have satisfactorily completed the first portion of instructors’ training and they have performed satisfactorily.
|New Instructors shall be informed in their job offer of their placement on the grid and whether they require any further training in adult education.|
SENIOR INSTRUCTOR ALLOWANCE
Instructors who are required to supervise and/or coordinate the work of other Instructors, in addition to performing instructional duties in their area of specialty, will be paid a Senior Instructor’s allowance of $2,750 per year. Payment of the Senior Instructor’s allowance to an individual Instructor will end if that Instructor ceases to supervise and/or coordinate the work of other Instructors
New College Educators (Instructor, Chair, Program Head, Coordinator, or Adult Educator) will be assigned to Step 1 (one):
|1.||For each full academic year of post secondary teaching experience, they will be given one additional step,|
|2.||For each full two (2) year period of elementary or secondary school teaching or instruction in an NWT young offenders facility directly related to the subject which they instruct, they will be given an additional step;|
|3.||For each full two (2) year period of work experience directly related to the subject which they instruct, they will be given one additional step.|
The foregoing criteria apply without limit except for new College Educators (Instructor, Chair, Program Head, Coordinator, or Adult Educator) who do not have the approved course work in adult education or its equivalent. The maximum experience level at which such Instructors may be appointed is Step 4 (four). New Instructors who satisfactorily complete the required adult education coursework in their first year shall have their full experience applied retroactive to their date of hire.